Shows and ROS Packages
A show goes out as its national spots by numbered break, and the station confirms when it carried the program. An ROS unit goes out with the day or days it may run and a daypart window, and the station picks the air time.
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Network Distribution & Integrations
Stations bring network and barter spots in, get logs and audio out to their automation system, deliver agency invoices electronically and get paid online, without re-keying anything. Networks send each week's orders to their affiliate stations and bill with the affidavits that come back.
Network & Barter Spots
Network Query
Network Query pulls each week's network and barter spot schedules from your providers, including networks that deliver through CounterPoint, ready to import and place on your logs.
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Import the Week
Query by market or media outlet, filter by provider, and import the week's spots in one click, with the ones already imported highlighted.
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Automatic Before Every Build
Automatic log building can pull the week's network spots in first, and holds the build rather than producing a log with holes when an outlet's network spots do not come through.
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Network Times and Dubs
Run times for network spots go back to the network from your posted logs, and you can resend them from History. Network Dubs lists the dub details of every imported spot and exports an AIM dub file when your system needs one.
Automation
Log Transfer Service
A small Windows and Mac app that runs unattended at your station and connects Radio Workflow to your automation system, in both directions.
On Windows, its Dub Service delivers commercial audio as well as logs: WideOrbit stations get direct cart imports, RCS NexGen stations get the cart-data file NexGen expects, and other file-based systems get each spot named by its cart number.
Every Minute, Unattended. Locked logs go out and as-aired logs come back without anyone at the keyboard.
For Networks
Network Distribution
Sell your shows and run-of-schedule (ROS) packages on contracts, the same way a station sells its airtime. Then send each week's orders to every affiliate station that carries them, collect their affidavits back and bill your advertisers with the proof attached.
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Your Affiliate Roster
Keep every affiliate in one roster: the shows and ROS packages it takes, how many units it clears in each daypart on each weekday, its time zone and the people who report and sign for it. Open a saved ROS package line and each schedule save warns you if it asks a station for more units than it clears.
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Publish the Week
Preview exactly what one station will receive, then publish to all of them, or let the weekly schedule publish for you. When a contract changes, publish again and each station whose order changed gets a new version with the changes listed. Stations never see your rates, contract numbers or your other affiliates.
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The Affidavit Center
See every affiliate against the days of the week: what aired, what is missing, who has signed and when it is due. Reminders go out automatically before and after the deadline, and you can turn units that did not air into make-goods for a later week.
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Ask Broadcast Buddy
Ask "Who has not signed last week?" or "What is still due?", and let Buddy prepare a publish, reminders or make-goods for ROS units that did not air. It lists exactly what will happen and changes nothing until you press Confirm.
How a Network Week Works
- Sell the show or ROS package on a contract
- Publish the week's orders to your affiliates
- Each station airs the week, placing ROS units inside your windows, and reports what aired
- The station signs the week
- Invoice with every station's airing listed under each unit
Network Distribution
From Roster to Invoice
Orders out, proof back and invoices with every affiliate's airing, whether your stations use Radio Workflow or another traffic system.
A Portal for Every Affiliate
Stations on other traffic systems sign in to the Affiliate Portal with an emailed link. They read their orders and every change, get the copy playlist to load, report air times by typing them or uploading their automation log, and sign the week.
Paperwork Stations Know
Print a Certificate of Performance for each show, a Commercial Schedule for ROS and a Copy Playlist of carts and ISCIs, for one affiliate or all of them, or save them as PDF.
Stations on Radio Workflow
Affiliates that run their own Radio Workflow workspace link it to your network. Your orders arrive in their Network Query, revisions update their draft logs, and the times from their posted logs fill in their affidavits. They still sign the week in the Affiliate Portal, where they can also fix any time their log missed.
Import Stations and Contacts
Add a large lineup at once from a CSV file or Excel (.xlsx) workbook of stations and their contacts. The preview shows what will happen to every row before anything is saved, importing the same file again adds nothing twice, and invitations go out only when you say so.
Proof on Every Invoice
ROS units bill as ordered and show spots once every station has certified them, with every affiliate's airing or certificate listed under each. Trial invoices show how many affidavits are still pending, so you can chase them before you post. Invoices that carry ROS units or show spots are sent as a PDF with the affiliates' proof; EDI delivery is not available for them.
Network Distribution is switched on per network workspace. Book a demo to see it in action.
EDI Invoicing
Invoice Delivery
Agencies that require electronic invoices get them through RadioInvoices.com or eMediaTrade. Radio Workflow uploads the invoices to your chosen hub for you, so there is no file to export and no webhook to configure.
Save your hub login once, then deliver the month's agency invoices from Invoice Detail with Send EDI.
Payments
Payment Processing
Let clients pay online through the gateway you already use, or through Radio Workflow Payments, our own processing service. Card payments mark the invoice paid as soon as they are processed.
Pay Now Everywhere
A Pay Now button on invoices, contracts, debit notes and statements, so clients can pay from whatever you send them.
Card or Bank Account
Accept cards, and bank-account payments where your gateway allows them, or charge a client's saved card or bank profile with Process Payment.
Pay Links
Request a deposit with a pay link, without raising an invoice first.
Supported Gateways
- Radio Workflow Payments
- Stripe
- PayPal
- Authorize.Net
- Square
- QuickBooks Payments
- Zoho Payments
Automatic Past-Due Reminders. Past-due reminder emails go out automatically on the 10th and 20th of the month, or on the 15th only, and any account can be opted out.
Reporting
Proof of Performance
Show every advertiser their campaign ran. Proof of Performance reports go straight to the advertiser, or to the agency when the contract bills to one, on a schedule or on demand.
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Post-Log or Pre-Log
Report what actually aired, with real air times and carts, or send a pre-log of what is scheduled to air.
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Flexible Scheduling
Send reports daily, every weekday or weekly, or on demand for the exact dates you choose.
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CSV, Excel and PDF
Every report arrives as a matching set of CSV, Excel and PDF files, and the PDF carries your station logo.
Sample Report Delivery
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PDF
10482.pdf
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XLSX
10482.xlsx
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CSV
10482.csv
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